Club Rules
Clifton Arts Club
RULES (Amended 2019)
TITLE
1. The Club shall be called Clifton Arts Club (operating as Clifton Arts )
OBJECTIVES
2. To promote the visual arts and encourage artists in Clifton and the surrounding areas;
To organise an annual programme of events to help members develop as artists and encourage a wider and more informed appreciation of art;
To organise exhibitions for the benefit of the members.
CONSTITUTION
3. The Club shall consist of two classes of members, viz:-Ordinary Members who will be able to take part in all club activities including the right to vote at General Meetings
Honorary Members who shall be well known artists or other persons who, in the opinion of the committee, will be likely to aid in the advancement of the Club and also have the right to vote at General Meetings.
MANAGEMENT
4. Management shall be by the Committee, elected at the Annual General Meeting (AGM)
The Committee shall consist of a Chairman, a Secretary and a Treasurer plus an appropriate number of other members required to manage the Club activities. The committee will also nominate a Vice-Chairman
The committee members should hold a post for a maximum of 3 years generally, subject to annual re-election at the AGM. This will allow for rotation of duties, or new committee members to be elected, and enable fresh ideas to come through. In exceptional circumstances a committee member may continue in the same post for more than 3 years subject to the annual re-election at the AGM.
The Committee shall have the power to co-opt additional Club Members to serve on Sub-Committees as required.
The President and Vice President(s) shall be nominated by the Committee and declared at the AGM
5. Fourteen days prior to the AGM the Committee shall issue to every member a list of the current committee members, and the proposals for the new committee, including vacancies. Such list shall also give the names of those members proposed for election to the vacancies identified (permission of proposed member to be obtained beforehand). Any member who wishes to propose any other names for election to the Committee shall give notice in writing to the Secretary seven days before the AGM.
6. The Committee shall meet whenever summoned by the Secretary or by the direction of the Chairman.
7. All monies shall be banked by the Treasurer in the name of the Club and no payments shall be made therefrom except by the Treasurer with the sanction of the Committee.
No expenditure shall be incurred without the consent of the Committee.
A list of eligible signatories for cheques and bank related documentation is retained by the chairman and available to the committee. A list of those eligible to access internet banking is retained by the chairman and available to the committee.
A budget for the club activities shall be declared at the AGM.
ELECTION OF MEMBERS
8. Candidates for membership of the Club shall apply on the official form for consideration by the Membership Secretary on behalf of the Committee.
SUBSCRIPTION
9. The Annual Subscription shall be revised and decided at the Annual General Meeting by a 2/3 majority vote by members at that meeting.
10. The administrative year of the Club shall end on 31stDecember in every year and subscriptions are payable on 1stJanuary. Members joining from 1st Sept will pay a subscription taking membership through to 31st Dec of the following year.
11. The members will be reminded of the need for subscription renewal at least 1 month before the end of the year. 3 months into the new year, those who have not renewed are to be contacted and their intentions towards club membership determined.
12. A database of members will be retained, accessible by those committee members needing information and granted access by the membership secretary or chairman
RESIGNATION
13. Any member wishing to resign his/her membership during the year shall give notice in writing to the membership secretary
RULES AND BYE-LAWS
14. The Committee shall have the power to make any Bye-Laws for the management of the Club, consistent with these Rules, and from time to time alter these when necessary at the Annual General Meeting.
15. All members to accept the decision of the Committee as final and binding.
ANNUAL GENERAL MEETING
16.The Annual General Meeting of the Club shall be held in February/March to receive the Report of the Committee on the state of the Club and also the Accounts and Balance Sheet.
17. Any ten members shall have power, by application to the Honorary Secretary, to requisition a Special General Meeting at not less than a week’s notice.
DATA PROTECTION
18. GDPR (General Data Protection Requirements) and Data Protection Act 2018 will be adhered to as determined by the policy created by the club committee and issued to members. The policy and club adherence to it will be reviewed by the committee annually and a statement made at the AGM.
Club Archive
This archive list linked below contains a list of the contents of the club’s archives currently held by the club’s Chair but destined for the Bristol Archives. If you wish to see any of them please email chair@cliftonarts.org.